Privacy Policy

Last updated: October 31, 2026

What BrainBear uses

• Your Google account basics (name, email, profile picture), to sign you in and label what you create or share.
• What you create: decks, study guides, study progress, and your portfolio (brag sheet, resume and essays). These are saved on your device and in your own Google Drive, using two limited permissions: drive.appdata, a private folder only BrainBear can see, and drive.file, which only covers files BrainBear creates or you open with it.

AI features

Making flashcards from your notes, building a resume, and getting essay feedback send that text to Microsoft’s Azure OpenAI service, after a safety check. Your name, school and email are removed first for the resume and essays, and your GPA and test scores are never sent. The essay AI only asks questions about your writing; it never writes it for you. We don’t save what you send or what the AI replies, and Microsoft doesn’t use it to train AI.

What we keep on our servers

Only a few small records, none of which include your email address:

• which community items you liked;
• your display name, points and streak, if you join the leaderboard;
• the title and Drive link of anything you share inside the app, so it shows up for the other person;
• how many AI requests you made each day, for fair‑use limits;
• which days you used BrainBear, so we can count how many people use it.

Sharing and publishing

Sharing works through Google Drive: a read‑only link, or access for a Google account you choose. If you publish a deck or guide to the community, it becomes public on GitHub under the CC BY 4.0 license, with your display name. Feedback and reports are posted as public GitHub issues; feedback shows your display name, and reports don’t say who sent them.

Google user data & Limited Use

BrainBear’s use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. We use Google account and Drive data only to provide BrainBear’s features, don’t transfer it to others except as needed to provide them, don’t use it for advertising, and don’t let people read it except with your consent or for security or legal reasons.

Deleting your data

Delete anything in BrainBear or straight from your Google Drive, or remove BrainBear’s access from your Google Account permissions. Leaving the leaderboard deletes your entry there. To delete any other records we keep, contact us.

Services we use

Google (sign‑in and Drive), Microsoft Azure (hosting, the small records above, and the AI and safety checks), and GitHub (community content and feedback).

Students

BrainBear is made for high‑school students. If you think a child’s information needs attention, contact us and we’ll help.

Changes to this policy

We may update this policy from time to time. Material changes will be reflected by updating the “Last updated” date above.

Contact

Questions about this policy? Contact us at techtwiddler@gmail.com.